Position Requirements

Small graphic design studio needs an entry level Office Administrator/Acountant.

Needs to be detail-oriented, organizer, able to take direction, able to work with and without supervision, self-starter, problem solver, good with numbers, ....must have car.

Approx. pay range: $8 - $10/hr depending on computer skills and experience with software Quicken, Quark and FileMaker Pro. Above experience with additional sales / marketing capabilities could pay more.

We find without this experience there is a lot of on-the-job training (OJT) - even with quick learners, which of course is costly to us, hence the hourly limit. Even with that experience there is a lot of OJT because our type of work is very unique, being a graphic design studio. Cost estimates are in Quark, payables and receivables are in Quicken, contact / job organizing is in FileMaker Pro.

If a person brings good customer service, organization and heavy computer skills we can bring in at the mid-level.

The position also requires about 95% of the time in front of the computer, so not very fitting for a person desiring a more active job.

As a small graphic design studio each person can work directly with owners of small mom and pop shops that need a promo flyer or a new logo design.... to presidents of multi-million dollar companies that need a full corporate ID program.

We like someone willing to stay with us for at least a couple of years to cover the training time / costs. Being a small business we, unfortunately, can not compete with larger companies benefits. This can be a good launch pad if one wants to work with a larger accounting firm, but if one enjoys a friendly small creative office environment working with top local companies this postion would be ideal.

If we call you in for a personal interview we ask that you bring in a print out of this web page.

Client and In-House Jobs
......Job Costing
............• Call vendors (printers, etc.) for hard costs- Find best vendor
............• Work up cost est. to clients in Quark
............• Track profit/no-profit
......Opening Jobs
............• Database entry via FileMaker Pro
............• Physical Folder
......Trafficking of jobs
............• Insure jobs are on schedule
............• P/u and delivery of items from/to vendors and clients
......Invoicing
............• Currently use Quark
............• We need to introduce a FileMaker Pro System
......Vendor payment
............• Use Quicken
......Outprocess Final Print Jobs
............• Careful counts and quality checks.
............• Lift boxes up to about 50lbs.
......Collection
............• Keep track of and collect from past due clients
............• Use collection services

General Office Work
......Assistance in Sales
............• Create promo packages for potential clients
............• Appointment scheduling
............• Create generic price & sell sheets
......Payroll
............• Payroll is presenting handled by an outside bookkeeper
......Ordering Supplies
............• Insure supplies up to date
......Filing
............• Filing of jobs done, vendor invoices, etc.

Skills
......Computer skills
............• Accounting with Quicken or Quickbooks
............• Word Processing
............• Some production work on computers - we can train
..............Quark, Dreamweaver, Photoshop
............• FileMaker Pro for our database contact and job organizing
............• Working on the Mac/Apple platform is a plus
......Accounting
............• Quicken or Quickbooks skills a plus
......Personality
............• Detail oriented • Fast & efficient • Organizer
............• Stickler for details and perfection
............• Good with numbers, enjoy solving problems
............• Not afraid to ask questions
............• Friendly & cheerful • Calm under pressure
............• Good phone & client contact skills
............• Able to work with and without supervision,
............• Self-motivated, self-starter
............• Able to take direction
............• Able to work in small home office and creative environment
............• Willing to learn or promote new tasks, skills, methods
............. (ie: web, graphic production)
............• Must have car
............• Lift final printed boxes up to about 50lbs.

Click to email GDS your resume

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Garson Design Services
Fairfield, CA 94533
707 439-5323

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• Responsibilities

• Accounting
• • Vendor Payment
• • Invoicing
• • Collections
• • Timesheets
• • Track profit/loss
• • Credit Card Proces.
• • Bank Card Statement
• Computers
• • Troubleshoot
• • Backup
• Cost Estimating
• • Call Vendors
• • Work up C.E.s
• Trafficking Jobs
• • Weekly "To Do" List
• • Opening Jobs
• Office
• • Answer phones
• • Update How•
• • ToDo...Database
• • Filing
• • - File done jobs
• • - File mail from
• • • vendors
• • Order Supplies
• • Delivery & p/u
• • Perfect record-
• • keeping
• LongTerm Projects
• • Learn FM Pro
• • Convert
• • Timesheets to
• • FMPro
• Production
• • Word Processing
• • Prep files for
• • designers
• Sales
• • Answer phones
• • Send/fax inquiries
• • sales info
• • Setup appts.
• • Produce Sales
• •Materials
• Web
• • Update sites from
• • client changes






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